June 2021

Gayton le Marsh Parish Meeting 28th June 2021 Held - Gayton le Marsh Village Hall 7.00pm

1. Present: Rick Crust (Parish Chair), Keith Robinson (Vice – Chair), Mark Henry (Parish Clerk), Peter Buckeridge (RFO). 15 residents present.

Apologies: Joan Mitchell.

Due to inclement weather, the Parish Meeting was held indoors.

2. Approval of Minutes: 

Minutes of Parish Meeting AGM, 18th May 2021, approved by those present after amendments (see below), proposed by Hans and seconded by Gill. 

3. Matters arising: 

Rick clarified that item ‘3’ finance, had not been approved as stated in the AGM minutes, 18th May 2021, as the accounts had not been verified by an internal examiner, at that time, so could not be approved. 

4. Approval of Parish Account for AGAR form: 

The Annual Internal Audit Report has now been verified by Carlton Parish Clerk, and the accounts and forms were approved by the Parish Meeting. The forms and the certificate of exemption are to be submitted and published before 1st July 2021, (this has now been done). Approved.

5. Laptop:

Rick discussed the need for a separate laptop for the Parish Clerk. That the current laptop is being used by the RFO and it would be necessary for a separate laptop, as this would assist the Parish Clerk in other matters relevant to the Parish Meeting/Windfarm. A budget of £500.00 was suggested. Hans commented on getting one that was fit for purpose for the future. This was approved.

6. Road Signs:

Mark spoke about Passive notices (30 MPH), that he has been in contact with the co-ordinator, Dave Mitchell, from Community Speed Watch (CSW), Lincolnshire Road Safety Partnership. This was regarding concerns from residents about excess speed of some vehicles, in the village. The cost to join the scheme is £40.00. When you join the scheme, you get 6 Passive notices, and any additional notices cost, £10.00 each. It was proposed that the Parish Meeting enrols in the CSW, and the purchase of an additional 4 Passive notices. Approved.

Mark explained the digital read out speed signs, Speed Indicating Device (SID). The total cost of this, including mounts etc and installation, would be approximately, £2,000.00. Mark stated that, due to the size of the village, it was not appropriate to take part in Parish volunteer speed checks.

Rick asked Mark to contact the CSW co-ordinator to see if the Village could possibly share a SID with another village in the future. 

7. Parish Marquee:

Joan Mitchell on behalf of the Village Hall had asked about the Marquee and what the position was on who can use it, as the Marquee was purchased from Windfarm funds. Rick proposed on behalf of the Wind Farm Committee that the Marquee is donated to Gayton le Marsh Village Hall with the proviso that it can only be used by the Village Hall or anyone hiring the Hall, within the Hall grounds or, at a function elsewhere organised by the Village Hall Committee. 

This was approved.

8. Wind Farm – Accounts update:

Rick went over the Windfarm accounts update. Copies of the Windfarm Fund accounts 2020-2021, the windfarm fund budget 2021-2022, along with copies of the Parish Meeting account statement 2020-2021 and Parish Meeting budget 2021-2022, were distributed to those residents present.

Mandates have been submitted and awaiting authorisation, from the TSB and Nationwide. In view of this no community or project applications, are being processed at this time.

9. Wind Farm Funding Investment Fund Budget:

This currently stands at 10% of funds annually received transferred to the post 25-year savings account. This was approved to remain in its current form.

10. Wind Farm Community Fund Budget:

Previously £4,000.00, but based on applications for year 2020, Rick proposed on behalf of the Windfarm Committee that the community fund budget be reduced to £2,500.00. This was approved.

11. Wind Farm Maintenance Fund Budget:

Rick proposed on behalf of the Committee £2,000.00, in order to hold funds for identified maintenance costs for approved projects. This was approved. 

12. Capital available for future projects/cashflow:

Amount available for projects and cash flow at the end of July 2021 is £37,049.91.

13. AOB:

Rick explained the completion of the previous project (approved), for passing places. Several residents present, voiced concerns that these were not being used properly, and this was perhaps down to drivers of vehicles, not knowing they were there. It was suggested looking at Passing Place signs, being placed at or near the passing places. Robin mentioned Highways may needed to be informed, to clarify this. This is to be investigated and priced.

Concerns were raised regarding the road to the village at Gayton Top. That this part of the road needed widening. A new project will need to be priced and presented at a later date.

Rick explained that it had come to his attention during handover, that the accounts for 2019/2020 had not been finalised. This was mainly due to restrictions as a result of Covid 19. The accounts have now been forwarded to the accountants for their urgent attention.Rick thanked those who attended and hoped that community and project applications should soon be able to be considered.

The meeting closed at 7.45pm.